Alcohol Use Policies & Application Form

Alcoholic beverages may be served in the Glenn and Viola Walters Cultural Arts Center, River House, and the Faber Recreation Complex only with approval. Click here for the alcohol usage application form.

Public Events

• Some uses may require a Special Events License from the Oregon Liquor Control Commission (OLCC) in addition to the City of Hillsboro Alcohol Usage Application. All events where alcohol is served and fees are charged for ANY reason, e.g. membership/club fees, service fees, initiation fees, admission, donations for food/beverages, etc. will require an OLCC Special Events License. Please call OLCC (503.872.5070) to determine and/or confirm if you need an OLCC License. The OLCC License must be signed by the representative of the group and visible in the area where alcoholic beverages are being served. The OLCC License must be turned in to the Parks & Recreation office no later than one week prior to the event. Applicant will be denied use of the facility if the OLCC License is not provided within the time frame specified.
• Park Commission approval is required.
• All alcohol must be dispensed by an OLCC licensed vendor. The vendor must furnish a copy of permits and licenses. (Types of alcohol may be restricted.)
• Staffing and security plan must be approved by the Facility Manager, or other authorized staff, for events over 100 people.
• Hillsboro Police Department approval required.

Private Events

In general, no OLCC Special Events License is required when:

• Function is hosted by a private individual;

• Function is personal and non-commercial;

• There is no charge or fund raising for anything whatsoever (no admission or donation for food, beverage, ice, mixer, music, or other goods or services);

• No monetary gain is to be realized by the host; and

• The host personally invites all guests.

Private events that do not typically require an OLCC Special Events License are wedding receptions, anniversary celebrations, birthday parties, bar mitzvahs, etc. Please confirm the requirements for your event with the staff.

• Beer, wine, and other alcoholic beverages may be dispensed in single-serving containers that are commercially available. Store-bought bottles of wine or beer are examples. All alcohol served at the Glenn and Viola Walters Cultural Arts Center must be served by an OLCC licensed server. The server must furnish a copy of permit.

• Beer in kegs, wine from large volume containers and mixed drinks must be served by an OLCC licensed server at all City of Hillsboro facilities. The server must furnish a copy of permit.

• Staffing and security plan must be approved by the Facility Manager, or other authorized staff for events over 100 people.

• Hillsboro Police Department approval required.

Both Public and Private Events

1. If a licensed caterer is hired to serve alcoholic beverages, the caterer will be required to furnish a copy of their OLCC License. An additional OLCC License is not required.
2. All users will be required to furnish a certificate of insurance from your insurance agent, showing that you have General Liability Insurance with a Liquor Rider for $1,000,000.00. The insurance certificate shall state "the following is included as an additional named insured: City of Hillsboro, its elected and appointed officials, officers, agents, employees and volunteers." The certificate must have an Original Signature, covering the date of your event. The certificate of insurance must be turned in to the Parks & Recreation office no later than one week prior to the event. Applicant will be denied use of the facility if the certificate of insurance is not provided within the time frame specified.
3. The serving of alcoholic beverages is restricted to inside the building. Alcohol may be consumed inside the building and within a (10) foot perimeter on the outside of the building. Consumption of alcoholic beverages in the parking lot, lawn areas, or elsewhere outside of the 10 foot perimeter, is strictly prohibited and may cause cancellation of your event.
4. The use of alcoholic beverages is intended for adult functions. Serving alcoholic beverages to minors or visibly intoxicated persons is strictly prohibited.
5. The Facility Supervisor will be present at all functions where alcohol is served. The supervisor has the authority to call police if he/she feels it is necessary. He/she has the right to check ID cards of any participant, and has the authority to end the event at any time.
6. The Parks & Recreation Department is entitled to exercise its sole discretion in determining whether to deny the use of the facility to any group whose proposed activity is illegal or poses a significant threat of damage to the facility or to participants at the function. Any group that fails to establish responsible supervision for a proposed function will not be permitted.
7. Violation of these rules or any laws or ordinances while using the facility will be grounds for cancellation of the remainder of  your rental period without refund of rental fee. Forfeiture of your security deposit and any applicable cleaning fees, denial of future use of City facilities, or criminal charges may also result. Further, the City may take any other action that it deems necessary under the circumstances as a result of a violation of these rules or other laws and ordinances.