How To Do Business With
The City Of Hillsboro
The City of Hillsboro has a decentralized purchasing function in which the
City’s Departments are responsible for their own process. The Purchasing
Division advises and helps the Departments as needed and initiates purchases
that benefit the entire City.
Public Contracting Rules
How to do business with the City of Hillsboro
VENDOR LISTS
Informal vendor lists are maintained by each of the Departments and the
Purchasing Division. Submitting line cards, brochures, or letters of introduction
is beneficial in letting the various Departments know about your products,
specialties or area of interest.
CONTACTS
Click here for a listing of contact information for the City of Hillsboro’s
various Departments. Since the City of Hillsboro is decentralized, direct
contract with each Department that you may be able to provide a product or
service to is very important. Example: If you provide engineering services
you may want to contact, depending on your specialty, the Water Department
(Utilities), Parks & Recreation (Park Construction), Capital Planning & Development
(Buildings) and Engineering (Streets, Sewer, Traffic).
ADVERTISING
All procurements greater than $50,000 are required to be advertised unless
specifically exempt. The Daily Journal of Commerce, Hillsboro Argus and the
Oregonian are the usual publications in which ads are placed. Major construction
projects are always advertised in the Daily Journal of Commerce and will
generally be available in the local construction plan rooms.
DOLLAR LIMITS
City Departments may direct negotiate up to $5,000 with vendors without
obtaining quotes. Three quotes are required for purchases between $5,000
and $50,000. Procurements over $50,000 are advertised unless specifically
exempt. Internal Department policies may be more stringent and require lower
thresholds for quotes or formal bidding. As an example one Department requires
three quotes for all items greater than $500 and another for any purchase
greater than $1,000.
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