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The City of Hillsboro has a decentralized purchasing function in which the City’s Departments are responsible for their own process. The Purchasing Division advises and helps the Departments as needed and initiates purchases that benefit the entire City.
Informal vendor lists are maintained by each of the Departments and the Purchasing Division. Submitting line cards, brochures, or letters of introduction is beneficial in letting the various Departments know about your products, specialties or area of interest.
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for a listing of contact information for the City of Hillsboro’s various Departments. Since the City of Hillsboro is decentralized, direct contract with each Department that you may be able to provide a product or service to is very important. Example: If you provide engineering services you may want to contact, depending on your specialty, the Water Department (Utilities), Parks & Recreation (Park Construction), Capital Planning & Development (Buildings) and Engineering (Streets, Sewer, Traffic).
All procurements greater than $50,000 ($75,000 if a professional service) are required to be advertised unless specifically exempt. The Daily Journal of Commerce, Hillsboro Argus and the Oregonian are the usual publications in which ads are placed. Major construction projects are always advertised in the Daily Journal of Commerce and will generally be available in the local construction plan rooms. The City also uses the State of Oregon’s web site “ORPIN” to post bids and notices. www.orpin.com
City Departments may direct negotiate up to $5,000 with vendors without obtaining quotes. Three quotes are required for purchases between $5,000 and $50,000. Procurements over $50,000 are advertised unless specifically exempt. Internal Department policies may be more stringent and require lower thresholds for quotes or formal bidding. As an example one Department requires three quotes for all items greater than $500 and another for any purchase greater than $1,000.
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